Job description

Description Looking for a job that offers career advancement? Apply now in one of TOP TEN Automotive Distributors here in the Philippines! The BIGGEST distributor of FOTON VEHICLES is in need of Parts Admin PRIMARY FUNCTION: Primarily responsible managing the UAAGI-Parts base 2 FAS System and local purchasing of UAAGI-Parts. MAJOR RESPONSIBILITIES: Over-all Champion for UAAGI-PARTS BASE2 FAS system: - Understands the complete work flow, processes, features and system function on how the FAS works. - Develops expertise in FAS systems and acts as the subject matter expert to ensure that all queries within Parts Department related to the FAS system are timely attended to. - Ensures that all problems related to the FAS systems are promptly coordinated and reported to MSD for immediate resolution. - Represents Parts Department on FAS trainings conducted by MSD. - Ensures Parts inventory is accurately maintained in the system, actual quantity must be tallied with the quantity in the system. - Observes proper procedure of UAAGI system adjustment and correction. - Ensures accurate and justifiable system adjustment approved by the Parts Manager and VP for Parts. In-charge of creating and submitting of PO's (offshore parts purchases): - Maintains and updated record of Accredited Suppliers/Providers. - Ensures that supplier’s track record and credibility are properly checked prior to accreditation. - Maintains record and monitor of all Purchase Orders (PO’s) created. In-charge for UAAGI system purchase receiving/inbound process and reports: - Ensures that Invoice prices and quantity of receivable items are cross-checked using the Purchase Order (PO) as reference. - Ensures that all receivable items are encoded in the system within one day after checking and receiving the reports from warehouse. - Ensures maintenance of records of all system generated Receiving Reports. In-charge of processing Request for Payment of all purchases, as well as processing of cash voucher and other payment documentation: - Accurately checks the correctness of details of deliveries as to items ordered, quantity and price prior to processing Request for Payment. - Ensures that all requests for payments are timely processed and submitted to Accounting within a 3-day period. - Closely monitors status of payment until closure or until payment is received by the supplier. - Complies with Accounting policy on Cash Voucher (maximum cash request of 3,000pesos;
liquidated within 3 days period). - Maintains records of all Request For Payments (RFP’s) and cash voucher (logbook). In- charge for UAAGI Costing, Pricing and Bulletin: - Ensures compliance with the approved/standard price structure (COST, DNP & SRP for regular customer and Gov't customer). - Regularly checks prices of items to determine and ensure margins are safeguarded - Ensures that all price adjustment and discount on prices are duly approved by the Parts Manager and VP for Parts. - Timely disseminates updated adjustment through issuance of Parts Bulletin to all concerned Departments. In-charge for Spare parts shipment (Local shipment),updating and monitoring: - Ensures timely updating and close monitoring of all ETD and ETA of shipped parts - Provides a copy of waybill references, tracking number to concerned Department for their own record and monitoring - Ensures compliance of schedule of parts subject for sea shipment, airport to airport, bus, LBC,etc. - Ensures provision of freight quotation for big cargo/s which shall be approved prior to shipment. Performs other tasks assigned from time to time by the Immediate Head or Parts Manager or VP for Parts EDUCATION Graduate of a 4-year automotive courses EXPERIENCE 1-2 years experience WORKING RELATIONSHIP UAAGI Personnel HBD Personnel Dealers Requirements Minimum education level: Bachelor´s Degree Years of experience: 1 Availability for travel: No Availability for change of residence: No